Photo Booth Rental in Worcester, MA
We travel to Worcester, and we will tell you what it costs up front
Worcester is 45 miles from our studios, so there is a travel fee. We quote it before you commit, never after. $330 an hour, or $300 for student organizations, with an attendant, unlimited prints and the full prop kit included.
Most quotes come back the same day, with the travel cost written into the number.
Worcester costs more, and here is why we say so on the page
Our studios are in Boston and Cambridge. Worcester is about 45 miles west, which puts it outside the area we cover with no travel fee. Plenty of vendors bury that until the invoice. We would rather put it in writing before you get attached to the idea.
Practically, that means two things. The travel cost is quoted with your first price, not added later. And a two hour booking rarely works out well once travel is in the number, so most Worcester events we quote run three hours or more. If two hours is genuinely all you need, ask anyway and we will tell you honestly whether it is worth your money.
What does not change is what shows up. Same booth, same Canon DSLR, same attendant on site for the whole booking, same unlimited prints. We do not send a lesser setup because the drive is longer.
One of the densest college cities in the country
Worcester has a remarkable number of colleges packed into one small city, and campus events are a large share of what we do everywhere we work. Formals, culture shows, galas, orientation, senior week and graduation events.
Campus events are why our billing works the way it does. Student organizations and campus departments pay $300 an hour instead of $330. We take purchase orders, invoice the institution directly rather than asking for a card at checkout, and remove Massachusetts sales tax if your school sends a certificate. We never ask a student to personally sign a contract, because most schools do not allow it and it puts the student on the hook.
Events worth the drive
College formals and galas
Spring formal season books out early. If your organization runs an annual formal, reach out about six weeks ahead, further if it is a Saturday in March or April.
Weddings
Four hour minimum, which suits the travel anyway. Add a custom frame with your names and date for $100, or a backdrop for $65 if the room behind the booth is not doing you favours.
Corporate and holiday parties
A logo frame turns the strip into the thing people actually keep. December fills first every year, so reach out by October.
Milestone celebrations
Sweet sixteens, quinces, big birthdays, anniversaries. High energy events where the booth runs nonstop and unlimited sessions actually matter.
What we need on the day
Space and power
Roughly 10 by 10 feet with about 8 feet of clearance, plus one standard outlet within 25 feet. Tell us if the room is tighter and we will look at it before you book.
Setup and load-in
We arrive about an hour early and pack out in 30 minutes, and neither counts against your booked hours. Tell us about stairs, a freight elevator or a loading dock when you book.
Venue paperwork
Most venues and every campus want a certificate of insurance from vendors before setup day, and campuses often need vendor registration and a W-9 well in advance. Start that early, it is the thing most likely to hold up a booking.
Book with some runway
Because of the drive we hold Worcester dates carefully. Reaching out a few weeks earlier than you would for a Boston event genuinely improves your chances on a Saturday.
Everything is included except branding
In every booking
Unlimited sessions, a trained on-site attendant for the whole booking, setup and teardown, a 30 to 50 piece prop kit, instant prints in photoslip holders, and our standard frame designs.
Every photo, not just the strip
Each session generates a QR code before your guests even leave the booth. They get the finished strip, an animated GIF, and every individual photo we shot for that strip as its own full resolution file. Most booths hand over the printed layout and nothing else. You get all of it.
The album
After the event we send you a private cloud album with every photo from the whole night in one place, full resolution. Yours to keep, post and pass around.
Paid add-ons
Custom frames with your names, date or logo start at $100. Backdrops are $65. A mini scrapbooking table with a guest book is $120. Branding is not included by default, so nobody gets a surprise invoice.
Worcester questions
Do you charge a travel fee to Worcester?
Yes. Worcester is about 45 miles from our studios, outside the area we cover with no fee. We quote the travel cost with your first price, before you commit, so it never appears as a surprise on the invoice. Ask when you enquire and we will tell you the number straight away.
Is two hours enough, or do we need to book longer?
There is no hard longer minimum, but a two hour booking rarely works out well once travel is in the number. Most Worcester events we quote run three hours or more. If two is all you need, ask and we will tell you honestly whether it is worth it.
Do you work with Worcester colleges?
Yes. Student organizations and campus departments pay $300 an hour instead of $330. We take purchase orders, invoice the institution directly, remove Massachusetts sales tax with a certificate, and never ask a student to personally sign the contract.
Is it the same booth you use in Boston?
Yes. Same equipment, same Canon DSLR, same lighting, same printer, same attendant on site for the full booking. We do not send a lesser setup because the drive is longer.
Can we see it before booking?
Yes, if you are coming into the city. Walk into our Newbury Street shop in Boston or the Harvard Square shop in Cambridge, use the booth, and take a strip home. No appointment needed.
How far in advance should we book?
Earlier than you would for a Boston event. Spring formal season and Saturdays generally are the tight ones. For weddings, three to six months. For December parties, book by October.
What digital files do guests actually get?
Every session generates a QR code before guests leave the booth. They get the finished strip, an animated GIF, and every individual photo we shot for that strip as its own full resolution file. Not only the frames that made the printed layout, all of them. After the event you also get a private cloud album with every photo from the whole night.
Tell us about your Worcester event
We will come back with pricing and availability, usually the same day, with the travel cost written into the number rather than added later.
Questions before you enquire?
If you just want the travel number before anything else, ask for it directly and we will send it over:
events@memoryshop.com